TORBAY AND SOUTH WEST OF ENGLAND FESTIVAL OF MUSIC, DANCE AND SPEECH
Registered Charity No: 1039997
Affiliated to THE BRITISH & INTERNATIONAL FEDERATION OF FESTIVALS FOR MUSIC, DANCE & SPEECH of which her majesty the Queen is patron.
OFFICERS, LIFE MEMBERS & EXECUTIVE COMMITTEE MEMBERS
President: The Chairman of Torbay Council
Vice President: Mrs.S.Thorndyke
Life Members: Mrs.J.Doleman, Mrs.P.Greenway, Mrs .D.Martin, Mrs O.Oldfield, Miss.V.Wood.
6, Thorne Park Road,
Torquay, TQ2 6RX.
Tel: 01803 607672
Hon. Treasurer: Mr N.Lear (as above)
Vice Chairman: Miss.K.Collings – Email : email@example.com
‘Eastcote’, Brixham Road,
Paignton. TQ4 7BD.
Tel: 01803 558131
Minutes Secretary: Mrs K. Bestwick
Executive Committee: Mrs J.Bald, Mr.C.Blurton, Mr.K.Dowell, Mrs.B.Gillard, Mrs.D.Martin, Mrs.W.Penning, Mrs.C.Sargeant, Mrs.K.Walker
GENERAL RULES OF THE FESTIVAL.
Entry is deemed to be an acceptance of these rules
1. This Festival is for amateurs, except for the Open Classes. An amateur is someone who does not derive his/her livelihood from the branch of performance defined by the class title, in which he/she seeks to enter the Festival. In any ensemble all members must adhere to this principle. This rule does not apply to Conductors and/or accompanists.
2. This Festival is open to all-comers in the age ranges stated who conform to the definition of amateur status given above. If entries are oversubscribed priority will be given to the entries from the Devon area. Dance entries will be taken on a first come first served basis.
3. The committee reserves the right to refuse entry.
4. All entries must be on an official entry form, which must be signed as indicated and all parts of the form must be completed. Late entries may incur a late fee/admin charge and may not be accepted.
5. Age is taken on 1st September 2020 for all sections
6. Entry fees are non-refundable. Any cheques returned by our bankers will incur an administration fee.
7. The committee reserves the right to limit, cancel, split or combine any class(es).
8. The Festival is bound by copyright law and cannot allow photography, audio or video recordings of any kind (including mobile phones), all of which are absolutely forbidden. However, performers must be prepared to appear before the cameras of the media and/or agents of the Festival. All electronic equipment (mobile phones etc.) must be switched off in the auditorium.
9. The Festival committee cannot accept any responsibility for property left at the venue during the Festival.
10. The adjudicator’s decision will be regarded as final.
11. No performer, teacher or interested party may discuss any aspect of the Festival with an adjudicator before, during or after classes, except at the invitation of the adjudicator.
12. CERTIFICATES will be awarded as follows:
Certificate of Performance :
75 – 77 A performance limited in its communication.
78 – 80 A performance showing development of technique and/or communication.
Merit : 81- 83 A capable performance showing some artistic appreciation and/or technical ability.
Commended : 84 – 86 A convincing performance technically and artistically.
Distinction : 87- 89 An excellent performance technically and artistically.
Outstanding : 90+ An exceptional performance both technically and artistically.
13. All trophies remain the property of the Torbay and S.W. England Festival. They must be returned in a clean condition to the Trophy Secretary by the closing date. Winners are responsible for all trophies whilst in their care and will be required to make good any damage or loss. We reserve the right to withhold future trophies if this rule is contravened.
14. The decision of the committee in all matters arising out of, or not specifically covered in these rules and regulations is final.
15. Any complaints must be made in writing and sent/emailed to the relevant section Secretary within one week of the close of the Festival and be accompanied by a stamped addressed envelope.
TORBAY & SW OF ENGLAND FESTIVAL – CHILD SAFEGUARDING POLICY
Delivered in partnership with The British and International Federation of Festivals for Music, Dance and Speech work for amateur festivals everywhere to help create thousands of educational performance opportunities for children and young people each year. The Federation, and our member Festivals, are committed to ensuring safe environments for children and young people and believe that it is always unacceptable for a child or young person to experience abuse of any kind. We recognise our responsibility to safeguard the welfare of all children and young people, by a commitment to recommend best practice which protects them.
This policy applies to our Board of Trustees, paid staff, Adjudicator members, volunteers, students or anyone working on behalf of the Federation and our member Festivals.
We recognise that:
• the welfare of the child/young person is paramount
• all children, regardless of age, disability, gender, racial heritage, religious belief, sexual orientation or identity, have the right to equal protection from all types of harm or abuse
• working in partnership with children, young people, their parents, carers and other agencies is essential in promoting young people’s welfare.
The purpose of the policy:
• to provide protection for the children and young people who participate in our festivals, including the children of festival members
• to provide staff and volunteers with guidance on procedures they should adopt in the event that they suspect a child or young person may be experiencing, or be at risk of, harm
We will seek to safeguard children and young people by:
• valuing them, listening to and respecting them
• adopting child protection guidelines through procedures and safe working practice for staff and volunteers
• recruiting staff and volunteers safely, ensuring all necessary checks are made
• sharing information about child protection and safe working practice with children, parents, staff and volunteers
• sharing information about concerns with agencies who need to know, and involving parents and children appropriately
• providing effective management for staff and volunteers through supervision, support and training.
The Federation will review this policy each year in November in line with Safe Network guidance or sooner in light of any changes in legislation or guidance. All changes will be communicated to our member Festivals in time for the start of the new Festival year.
CREATING SAFER FESTIVALS FOR EVERYONE
The Federation and its member Festivals use the following policies and procedures to create Safer Festivals for everyone:
1. A single, definitive Child Protection Policy adopted by all Federation Festivals.
2. One or more designated Festival Safeguarding Officers (FSO) appointed for each Federation Festival. Name: Linda Lear Phone: 01803 607672.
3. Best practice advice in the form of Safe Working Practice and Festival Child Protection leaflets, with support and training for all Festival staff and volunteers. Including clear reporting procedures for anyone with a concern about a child.
4. Appropriate recruitment and induction procedures for all new Festival staff and volunteers responsible for providing safe environments for everyone attending / performing at a Federation Festival.
5. All Festival personnel wear an official Festival identity badge. All teachers / parents / guardians/carers are asked to report all incidents of any nature to anyone wearing a Festival badge. All reported incidents will be handled in accordance with the Safe Working Practice and Festival Child Protection best practice advice. In addition we will ensure the availability of a quiet area / room where concerns can be expressed in private.
6. For the duration of a Festival all teachers/parents/guardians/carers are responsible for the continuous care and supervision of their own children/pupils. If they are unable to attend personally, they must delegate their responsibilities to an identified adult and ensure that their children/pupils are aware of the identity and name of the person responsible for their care. This includes supervision throughout all Festival venues, practice and changing areas that may be provided. The Festival cannot take responsibility for any property left unattended.
7. No unauthorised photography, audio or video recording of children and young people is allowed at our Festivals. Where parents/guardians/carers do not wish photos to be taken at all, then the responsible adult attending should ensure that their child is not included in official photos.
8. Some children and vulnerable adults may have specific needs in order to take part. If this is the case we ask the responsible teachers/parents/guardians/carers to contact the Festival Organisers prior to arrival. The Festival actively seeks wherever possible to meet these needs, but must know beforehand in order to prepare support – or to advise that help cannot be provided on this occasion.
9. The Festival’s Child Protection Policy and approach to Creating Safer Festivals for Everyone is published explicitly in our Syllabus and Programme. By completing and signing the entry form all parents / guardians / carers and teachers of performers under 18 (or vulnerable adults of any age) confirm that they give (or have obtained) the necessary consents for the performers to take part in the Festival. Without consent the entry to the Festival cannot be accepted.
EQUAL OPPORTUNITIES POLICY
This Festival is open to everyone regardless of race, colour, gender or sexual preference. In particular, those with special needs, including disabilities of all kinds, are actively encouraged to contact the Secretary to discuss any help we can give so that the Festival may be enjoyed by all – whether as a competitor, spectator or voluntary helper.
The Torbay and South West of England Festival holds data solely for the purpose of running the Festival. Personal data will not be disclosed to third parties without the express permission of the data subject unless such disclosure is to enable the Festival to fulfil its constitutional purpose.
MUSIC/SONGS IN MIME & PERSONAL PROGRAMME CLASSES
It has been brought to our attention by the British and International Federation of Festivals that we may not be covered by the blanket copyright agreement in respect of music/songs from shows in current production, and as a result teachers/performers may have to obtain their own licence for such items from Phonographic Performance Ltd.
The latest situation is that ‘songs from the shows’ may be performed as a song without movement, i.e. as a concert item, not in costume or using any props that would identify the performer with the show – e.g. ragged clothes for the Artful Dodger or painted whiskers for Cats. Whilst this agreement is fine for the singers in the music section of our Festival, it has grave implications for dancers and could affect mime and personal programme classes in our speech section.
Discussion is ongoing between the British and International Federation of Festivals and the Copyright Licensing Agency to resolve this problem with Phonographic Performance Ltd. Teachers are advised, if they have any queries, to contact the British and International Federation of Festivals, before applying or paying for a licence from Phonographic Performance Ltd.
THE FESTIVAL PERFORMANCE
The Festival experience differs from the examination situation in that it offers candidates the opportunity to perform on a public stage in front of a paying audience. The adjudicator will therefore look for a complete performance which includes attention to dress, entrances and exits, announcing and acknowledges both applause, and, where appropriate, the accompanist.
The Official Photographer will take photographs during the Festival.
Photographs will accompany the results & publicity for the Festival.
All tickets can be bought online in advance (recommended for busy Group sessions) or at the theatre box office on the day (or in advance).
The committee and/or theatre staff reserve the right to refuse entry.
This Festival does not charge children for entry to the auditorium. Children must be accompanied at all times and parents/guardians/carers are reminded of their responsibility under our Child Protection Policy in this respect. Torbay & SW of England Festival and the Palace Theatre will not be responsible for any child/vulnerable adult unaccompanied in the auditorium.